⚠️ Warning: By default, videos shared by YakShaver via OneDrive expire after 30 days. This is part of our sharing rules to ensure content stays current and storage use remains efficient.

Figure: By default, shareable links will expire in 30 days

Figure: Error given when a video has expired

Figure: Official documentation

Making Videos Permanent

If you want your videos to remain permanently available, you can connect your YouTube account to the project. Once connected, uploaded videos will be published to your YouTube account and won't expire.

⚠️ YouTube Limitations:

• Daily Upload Quota: YouTube allows only ~100 video uploads per verified channel per day. For high-volume usage, this may cause processing delays when the quota is reached.
• Security Considerations: YouTube videos are hosted outside your organization's infrastructure. If unlisted links are accidentally shared, anyone with the link can access them.
• Confidentiality considerations: If your video contains confidential information, even when unlisted, can lead to the video being removed by YouTube. See YouTube's Community Guidelines.

How to set up YouTube uploads:

1. Go to the project where you want to upload videos through the portal
2. Connect your YouTube account (if you haven't already)
3. Create a shave for that project - it will be published to your YouTube channel unlisted and won't expire

Note: The 30-day expiry for SharePoint links is a security best practice to ensure content remains current and reduces long-term storage and security risks. YouTube hosting should only be used when permanent access is truly required, keeping in mind the daily upload limits and security considerations.